Want to hire an event planner? Explore 6 aspects today

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Want to hire an event planner? Explore 6 aspects today

Even if you’ve never worked with a professional event planner before, the process doesn’t have to be overwhelming. Before hiring an event planner, do your research to find the greatest fit for your needs. To begin with, you need to know exactly what you want the event planner to accomplish.

·       Determine Your Objective


It’s important to figure out the event’s goal, how much money you have, and why you’re looking to hire someone else before you begin your search.

Your goal is to convey the broad strokes of the event, as well as its most critical objectives. As soon as you’ve outlined your goals, a few obvious themes and messages will begin to take shape.

You’ll need to figure out how much money you’re willing to spend on a planner and what they’ll be expected to accomplish. An event planner can help you choose a location, make food and beverage suggestions, find speakers and performers, assist with set-up on the day of the event, and design invites.

·       Find Your Event Planner

No matter if it’s a social gathering or a business conference, the same guidelines apply when choosing an event planner or caterer: Make sure that the event planner you choose is knowledgeable about the sort of event you are planning.

Finding an event planner, whether for an anniversary party, morning business meeting, weekend retreat, or any other sort of event, may be done through recommendations from friends and family. The problem is that it isn’t always the best strategy.

If your search for the finest event planner, be sure to look for an experienced and well-known organization in the event-planning sector. A person’s reputation among their peers might be a more reliable predictor than personal recommendations from family and friends.

·       Interview Applicants

If you’re planning an event, most event planners are eager to hear about it. During the first round of interviews, stick to the basics and focus on their areas of expertise.

Afterwards, you should interview each contestant or firm to find out more about their business, prior occurrences, and how they plan for contingencies. It’s important to have a professional event planner lead you through a discussion regarding your event’s goals, timetable, budget, guest count, and personal preferences. Individuals interested in learning about your goals and event will stand out from the crowd.

However, this can be an important step in selecting the ideal planner. You’ll be looking for someone who has a good rapport with you.

Reference checks are the final stage in the hiring process, so be sure to run them. Make contact with previous customers to verify that there have been no missteps on their part.

·       Make Your Selection

Once you have a few options, it’s time to limit things down. A thorough strategy for the event should be shared with you after the event planner has been hired. During this period, it is OK to experiment with new ideas and discard those that fail.

·       Hammer Out the Budget

A champagne celebration on a beer budget is what many first-time event planners desire to achieve. It is possible that your event planner may have to compromise on your original idea in order to make the most of your available resources.

Together, you and your coworkers must design a practical spending plan. And don’t forget to ask about the event planner’s costs and how they will be accounted for. It’s not uncommon for event planners to be paid in a variety of ways.

Deposits, documentation, and contracts will be required by the event planner, as well as the event locations and the services they provide. For contracts, you should always consult a lawyer before signing on the dotted line.

·       Follow Up

A lack of follow-through is the most common cause of terrible things that happen during the planning of an event. Logistics play an important role in event preparation. To put it another way, remain on top of the project and avoid making important choices without your involvement on behalf of the event planner.

Assuming all goes according to plan, the event planning process will run smoothly and you’ll be able to use the event planner for future events.

8 Signs of a successful event planner

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8 Signs of a successful event planner

successful event planner can organize any type of event while handling the complexities of planning. Most people think it can be a fantasy task to organize an event, but things are not the same as they are seen.

Signs of successful event planner:

Meanwhile, an event planner has massive work to handle, and non-professional people are unable to handle this mystery. If you find at least 6 of the 8 signs listed below, then assume you will become a successful person:

successful event planner

  • Handle multiple things at once:

Many factors are included in the to-do list for a successful event planner,such as calling equipment suppliers, mentioning all the do-to lists, and paying off the catering service. An event organizer has enough capacity to handle the most complex task; thus, he can master the multitasking of organizing activities.

  • Creative thinking

An organizer must have the ability of creative thinking, as it is the common denominator. An organizer must understand how to imagine the overall event planning and integrate originality. However, massive boundaries are placed in the path of creativity. If you have a limited budget, the theme must represent a sneak to the dash of personality. 

  • Ability to improvise and behave at ease in any situation

For a single word, you don’t need to dig into your pocket. Even if things don’t go according to plan, you’ll still be able to get away. Visit the event venue and discover that everything is according to your planned budget. However, to become a successful event planner, transforming a tragedy into a beautiful adventure is critical. 

  • Sociability and love of conversation

When you’re among a group of people, it’s pretty acceptable for you to start a conversation, draw attention, and back up any fascinating topic. Organizing an event is considerably more straightforward for people who are comfortable interacting with others instead of those who like to keep to themselves and avoid social situations.

  • Become more flexible:

As a great event planner, you must have the ability to adapt to any situation because of your ability to be more flexible. It’s relatively uncommon to find yourself in a circumstance where you must deviate from your strategy. In these situations, you must respond quickly and effectively to changing circumstances.

  • Ability to persuade anyone and sell anything

Did you always get credit for being able to twist out of your own ignorance, and when you moved, all of your excessive possessions were sold? That means the event organizer has to sell sponsorship packages and negotiate a discount from suppliers for everything you need, which is a good thing.

  • The ability to organize yourself and others

Is it possible for you to get up at five in the morning after finishing a challenging report while being exhausted? Aren’t successful event planners well-versed in self-discipline and how to effectively arrange their team so that they can meet the deadline with a margin?

  • Become pure Sociability:

A career in the path of the event sector calls for a person with a strong sense of self-assurance and the ability to build relationships, negotiate, and engage with others. You must control your emotions, speak boldly to the other person, and represent yourself that you have a better social ability.

Wrapping up

In general, it’s not that easy to become a successful event manager – there are a lot of factors to consider. However, each of us must have some possesses from the above characteristics. The rest of the qualities should be developed when an event planner moves forward at the highest levels of activity or with the passage of time. 


8 pro tips for stress-free event planner

event planner

8 pro tips for stress-free event planner

The life of an event planner is full of excitement and hard work, whether organizing a large conference or small event. No matter how complex or simple, every event required fully detailed planning.

Tips for event planner 

A number of components include from established to promoting an event, so starting earlier and making a hassle-free process is better. Here are 8 tips for a stress-free event planning

event planner

  • Start planning earlier:

Probably, you get different possibilities when you start planning earlier. If you are going to arrange a significant event, the best option is to plan in advance for about four to six months, whereas small events require one month. Try to ensure that your event planner accomplishes all the tasks and completes the contract a few weeks before the event.

  • Remain flexible:

Things are changing rapidly throughout event planning. Ensure that you meet the flexibility of the client’s demand, whether it is location, event, or timing. You have to bring flexibility to your work to get stress-free event planning.

  • Try to Negotiate:

Keep in mind; every event has an unforeseen cost, so you must reduce the price as much as possible. Don’t listen to other vendors because everything is negotiable. Determine your budget and try to get 5-10% off from the actual budget. It is better to negotiate it earlier because your vendor might fight with you just to win their business plan.

  • Assign responsibilities:

Divide all the event elements into sections such as catering, registration, or transport. Build a team and assign every section if you want to become a successful event planner. When you create a team, your team member is solely responsible for everything.

  • Must have a backup plan:

Rarely, this possibility occurs when an event is pulled off just because of one fault, like one of the team members didn’t respond, or an item may not turn up on time. In the future, many issues arise, so the better option is to triage them and plan alternative points.

  • Capture everything:

One of the excellent ways to demonstrate your event into a successful one is to capture photos and post them on social media because it speaks thousands of words. Hire a professional photographer, if you have enough budget because a photographer has more clue to capture this kind of photo. When you upload these on social media, more and more people approach you for this specific task. Ask your photographer to take pictures of every moment, like event branding, full room arrangements, even lots of images of event attendees.

  • Develop an online image:

If you want to grab the attention of more and more people, establish your social media presence. Create a custom hashtag campaign on Instagram or Twitter. Similarly, create a Facebook page, upload all the event photos, and encourage users to tag themselves.

  • Immediately follow-up:

Usually, it happens, once the event is over, many organizers face a pitfall. Take a deep breath and have a break. It is essential to become proactive with attendees and try to follow up. Send them an email or connect them on social media, so it’s easy to demonstrate the event’s success.

Want stress-free event planning? Consider the above 8 points. Don’t be afraid of surprises, be optimistic, whatever event you organize.