8 pro tips for stress-free event planner

event planner

8 pro tips for stress-free event planner

The life of an event planner is full of excitement and hard work, whether organizing a large conference or small event. No matter how complex or simple, every event required fully detailed planning.

Tips for event planner 

A number of components include from established to promoting an event, so starting earlier and making a hassle-free process is better. Here are 8 tips for a stress-free event planning

event planner

  • Start planning earlier:

Probably, you get different possibilities when you start planning earlier. If you are going to arrange a significant event, the best option is to plan in advance for about four to six months, whereas small events require one month. Try to ensure that your event planner accomplishes all the tasks and completes the contract a few weeks before the event.

  • Remain flexible:

Things are changing rapidly throughout event planning. Ensure that you meet the flexibility of the client’s demand, whether it is location, event, or timing. You have to bring flexibility to your work to get stress-free event planning.

  • Try to Negotiate:

Keep in mind; every event has an unforeseen cost, so you must reduce the price as much as possible. Don’t listen to other vendors because everything is negotiable. Determine your budget and try to get 5-10% off from the actual budget. It is better to negotiate it earlier because your vendor might fight with you just to win their business plan.

  • Assign responsibilities:

Divide all the event elements into sections such as catering, registration, or transport. Build a team and assign every section if you want to become a successful event planner. When you create a team, your team member is solely responsible for everything.

  • Must have a backup plan:

Rarely, this possibility occurs when an event is pulled off just because of one fault, like one of the team members didn’t respond, or an item may not turn up on time. In the future, many issues arise, so the better option is to triage them and plan alternative points.

  • Capture everything:

One of the excellent ways to demonstrate your event into a successful one is to capture photos and post them on social media because it speaks thousands of words. Hire a professional photographer, if you have enough budget because a photographer has more clue to capture this kind of photo. When you upload these on social media, more and more people approach you for this specific task. Ask your photographer to take pictures of every moment, like event branding, full room arrangements, even lots of images of event attendees.

  • Develop an online image:

If you want to grab the attention of more and more people, establish your social media presence. Create a custom hashtag campaign on Instagram or Twitter. Similarly, create a Facebook page, upload all the event photos, and encourage users to tag themselves.

  • Immediately follow-up:

Usually, it happens, once the event is over, many organizers face a pitfall. Take a deep breath and have a break. It is essential to become proactive with attendees and try to follow up. Send them an email or connect them on social media, so it’s easy to demonstrate the event’s success.

Want stress-free event planning? Consider the above 8 points. Don’t be afraid of surprises, be optimistic, whatever event you organize.